$0 Bills Additional Information

Overview

$0 Bills Additional Information

• Reapit PM supports $0 Bills being added into the system and processing them to be displayed as paid. This allows for the bill to display in the owner file > Transactions and on their statement at Disbursement / Close of Month time with any invoice attachments that might have been added in the bill creation process.
• This could be used in a scenario where an owner has paid a creditor externally for some work on the property. The invoice is then added to Reapit PM as a $0 bill so that the bill can be on-charged to the tenant for recovery of funds.

Note: The $0 Bill transactions will only display on the disbursement or close of month owner statements and will not appear on the End of Financial Year Summary, as there are no actual transaction debits or funds being taken from the owner balances.

The processes in this article include:

• Creating a $0 Bill
• Viewing $0 Bills
• Processing $0 Bills
• Deleting $0 Bills
• Write-off $0 Bills
• Additional Information

Creating a $0 Bill

• For further information on Bills, see our Adding and Managing Bills article - https://help.console.com.au/s/article/Adding-and-Managing-Bills

1. Navigate to Accounts.
2. Navigate to Bills.
3. Click Add new Bill.
4. Select the relevant file to be attached to the bill payment.
5. Select Existing Creditor or Once Off to reflect where the bill was originally paid to.
6. Enter the description and bill details. Enter in the amount as $0 and click Add Bill.
7. A confirmation prompt will be displayed to advise that the bill has been created successfully.

Viewing $0 Bills

1. Navigate to Accounts.
2. Navigate to Bills.
3. Enter the property address or locate the bill through the list of available payments.
4. The Property address will display bill payments created with a balance amount required of $0.00.

Processing $0 Bills

1. Navigate to Accounts.
2. Navigate to Bills.
3. Enter the property address or locate the bill through the list of available payments.
4. Click on the bill payment to display the overview for the bill.
5. Click the Process button. The processing confirmation page will display. Click Process Bill.
6. The $0 Bill will display as successfully paid and appear under the Processed tab of Bills and as a $0 Debit transaction from the Owner file.

Deleting $0 Bills

1. Navigate to Accounts.
2. Navigate to Bills.
3. Enter the property address or locate the bill through the list of available payments.
4. Click on the bill payment to display the overview for the bill.
5. Click on the three dots to the right of the bill summary.
6. Click Delete Bill.
7. Click the confirmation to delete the bill.
8. A confirmation prompt will display to notify that the bill has been deleted successfully.

Write-off $0 Bills

1. Navigate to Accounts.
2. Navigate to Bills.
3. Enter the property address or locate the bill through the list of available payments.
4. Click on the bill payment to display the overview for the bill.
5. Click on the three dots to the right of the bill summary.
6. Click Write Off.
7. Enter the reason for writing off the bill.
8. Click Write Off Bill.
9. A confirmation prompt will display to notify the bill has been written off successfully.

Additional Information

• Creating $0 Bills and on-charging is possible. The on-charge amount will need to be greater than $0 to be invoiced to the tenant.
• Journaling funds between owner properties/ledgers is possible when the amount is greater than $0.
• A $0 Bill being processed will display on the owner's disbursement/close of month statement, but will not appear on the end of financial year statement/summary.
• $0 Bills being processed will not display on a creditor transaction list or statement.
• $0 Bills as BPAY payments will not display on the BPAY report or BPAY batch file generated at disbursement for that creditor.